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Outings Policy

Pack 151 Outings Policy 

(Adopted Nov. 12, 2012)


Outings:  

Pack, District or Council events, activities and camping opportunities coordinated by the Pack Outings Chair are considered "Outings".  Pack and Den Meetings are not generally considered Outings.

 

Pack Deadlines: 

Pack Deadlines are necessary due to pre-payment requirements, the number of participants involved, the amount of paperwork handled, and limited space availability.  To offer everyone plenty of time to check their calendars, Pack Deadlines are announced at the same time Outings are announced. Pack Deadlines are strictly observed to ensure the Pack can attend Outings together.  Families who do not fulfill all the registration requirements before Pack Deadlines may not be registered with the Pack.

 

Registration Requirements:

Some Pack Outings may not require much paperwork- just a sign up sheet and full payment or Campership.  To ensure placement at Council Day Camps or Resident Camp event, however, the following criteria must be met for each participant and must be provided to the Pack Outings Chair by the Pack Deadline.

1.              Registration of all participating Scouts, siblings and parents provided to the Pack Outings Chair by the Pack Deadline.

2.              Full Payment for all participating either via check or via Scout Account by the Pack Deadline. (Adequate balance required. Contact Pack Treasurer for balance info.)  Camperships are available for camp Outings. (See Camperships section below)

3.              BSA Annual Health & Medical Record, with insurance card copies, and Camping Participant Waiver forms submitted for each participant by the Pack Deadline.

 

Wait List:

The Pack Outings Chair maintains a "Wait List".  Placement and participation after the Pack Deadline may be allowed on a case-by-case basis. If you miss the Pack Deadline, please indicate your interest to the Pack Outings Chair. All completed Registration Requirements must be submitted before the Pack Outings Chair will add you to the Wait List.  Every effort will be made to accommodate your entry but there are no guarantees.  Please understand that moving from the Wait List to a confirmed registration may be contingent on other registered Pack members withdrawing from the Outing.  

 

Alternate Dates:

The Pack's chosen outing date(s) may not be convenient for all families. In some cases, individual families may instead sign up for alternative Council outing and camp date(s).  Contact the Council for more information. Ensure that you follow the their payment procedures, deadlines and registration requirements.  You'll also need to bring your own documents along with you to camp.

 

Special Outings:

The BSA and the Northern Star Council offer a number of special events, High Adventure Bases and a wide range of programs and training.  These experiences require specific registration requirements that may differ somewhat from Pack 151’s Outings Policy. In these cases, the Den Leader, Pack Outings Chair, Pack Committee Chair, etc. will communicate the Pack's specific requirements to the Pack's membership.

 

Withdrawals and Refunds:

If you cannot attend an Outing that you've previously signed-up for please notify the Pack Outings Chair as soon as possible. The more notice we have of a potential withdrawal; the more options are available for refunds or rescheduling.

 

    Withdrawal prior to Pack Deadlines: 

       Registration fees will be credited to the Scout Account for use at a future Outing.  

       Refunds by check may be requested, but must be approved by the Pack Committee.

       Withdrawal after Pack Deadlines:

       Withdrawal after the Pack Deadline but more than 1 week prior to the Outing:

       Refunds will depend on trading your reserved spot(s) with someone else who wants it. A refund is contingent upon having someone on the Wait List take over your reserved spot(s). If there are names on the Wait List, then your Scout Account will be credited and your name(s) will be removed from the Outing roster.

       If no names are on the Wait List, or there aren't enough people on the Wait List to fill your spots, the Pack Outings Chair will attempt to find replacement participants. 

       Upon finding replacement participants, we will credit your Scout Account. 

       Withdrawal in this timeframe will not result in a cash refund.  

       If a replacement participant is not found no refund or credit will be given.

       Withdrawing after the Pack Deadline and less than 1 week prior to the Outing:

       Refunds or Scout Account credits will not be issued, regardless of replacement participant availability on the Wait List.  

       If you find out that you can't attend in this timeframe, you won't get your money back.  But your withdrawal could open up a spot for someone else on the Wait List who'd like to attend.

       Following the Outing, families can appeal to the Pack Committee with the circumstances of their withdrawal and Scout Account credit may be reconsidered.

       No shows:  Registered participants who do not show up will not receive a refund or credit.

 

 

Camperships (scholarships):

Pack 151 believes every Cub Scout should have the opportunity to experience the excitement of camping, and wants to provide the opportunity for registered boys to go to camp. A Campership is financial assistance awarded to a Cub Scout to allow him to attend a Cub Scout camp program. Campership requests are processed with the highest degree of confidentiality possible.  Prior to registering for a camp Outing, please contact the Pack Committee Chair Mike Bailey or Cubmaster Charlie Niven for more information. Families interested in Camperships must follow all other Outing registration requirements (including submitting BSA Health & Medical Forms, Camping Participant Waivers, etc.) to the Pack Outings Chair by Pack Deadlines.

 

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